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G Suite: Methods to shortly filter information with Google Drive Search and Cloud Search

G Suite customers can filter a number of Google Drive information with a number of clicks (or faucets) on desktop and cell units.

G Suite: What’s it, and the way can it profit companies?
Nonetheless in the dead of night about Google’s cloud-based workplace software program suite? This is a fast introduction to G Suite.

G Suite customers now have further methods to search out information shortly on Google Drive. In late February 2019, Google added entry to filters that show whenever you click on within the search field for Google Drive in a desktop browser.

Together with your cursor lively within the Google Drive search field, wait a second or two—it’s best to see a number of file filter choices seem. Attainable choices embody filtering of information by individuals, file sort, edit date, or file standing (e.g., “starred”). You may additionally see current Google Drive search phrases. Click on—or if in case you have a touchscreen, faucet—on an icon to show gadgets that match your required filter.

SEE: G Suite: Ideas and tips for enterprise professionals (free PDF) (TechRepublic)

Totally different individuals will see completely different choices; the particular choices will range based mostly on how you utilize Google Drive. The filters proven adapt to mirror your utilization patterns (Determine A).

Determine A

Screenshots that show different icon sets for fast-filtering of Google Drive search on desktop.

G Suite customers who search in Google Drive on a desktop will see completely different fast search choices based mostly on utilization. Observe that one account shows two date choices, whereas the opposite reveals just one. Entry to Superior Search options is at all times out there.

In each case, an Superior Search choice stays out there within the decrease left space beneath the search field. Choose that and you may achieve entry to quite a lot of search choices. The fields could look acquainted: They’re the identical choices you will see when you choose the Google Drive search field drop-down triangle. As of March 2019, the interface now offers you two methods to entry Google Drive search selectors.

Google Drive search on iOS and Android apps

Related one-tap search filters are additionally out there in Google Drive apps on iOS and Android units. In Google Drive on iOS, faucet the magnifying glass within the higher proper nook to entry search. You might even see choices comparable to: Folks, File Varieties, Date Modified, or Owned By. Faucet any of those choices to see the chosen set of information in your gadget (Figure B).

Determine B

Screenshot of search options (e.g., by file type, date modified, or owner) on iOS and Android devices.Screenshot of search options (e.g., by file type, date modified, or owner) on iOS and Android devices.

Tapping the magnifying glass icon to go looking in Google Drive on iOS (left) or Android (proper) permits entry to one-tap search filter choices.

Cloud Search

G Suite Enterprise or Enterprise version customers might also search G Suite for information with the Cloud Search app, which is accessible for Android, iOS, or the online (cloudsearch.google.com) (Determine C).

Determine C

Screenshot of Cloud Search, which finds files in Mail, Drive, Calendar, and moreScreenshot of Cloud Search, which finds files in Mail, Drive, Calendar, and more

G Suite Enterprise or Enterprise customers may also attempt the Cloud Search app to seek for information throughout a number of G Suite companies.

Cloud Search may also help you discover information which may not essentially be on Google Drive. For instance, I’ve used Cloud Search to find a file that I might obtained in Gmail, however hadn’t saved on Drive. The app permits you to seek for knowledge throughout Gmail, Websites, Teams, and Calendar, in addition to Drive. Cloud Search is a helpful choice when you possibly can’t fairly recall the place you encountered a file.

You’ll be able to nonetheless sort search phrases and selectors into the search field on Google Drive to search out information. Put quotes round phrases to seek for your complete time period (e.g., “Proposed Undertaking Finances”), or sort earlier than: or after: adopted by a date (e.g., earlier than:2019-04-01). However many individuals will probably admire one faucet/click on entry that shortly shows a number of related information.

Your expertise?

For those who use these quick filters on Google Drive for work, what has your expertise been? Are the information displayed those you search? Let me understand how these one faucet/click on Google Drive search options give you the results you want. Both add a remark beneath, or let me know your ideas on Twitter (@awolber).

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Additionally see

Google Drive logo (left) with search box to right showing icons of documents, spreadsheets, PDF that allow for one-tap/click search of Google DriveGoogle Drive logo (left) with search box to right showing icons of documents, spreadsheets, PDF that allow for one-tap/click search of Google Drive

Illustration: TechRepublic/Andy Wolber

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